Storage Limits
Understanding Storage Limits
Learn about Voice Scholar's storage system, how to manage your audio files and transcriptions, and how different subscription plans affect your storage capacity.
Storage Overview
Voice Scholar stores various types of data to provide you with a comprehensive learning experience. Understanding how storage works helps you manage your account effectively and make the most of your available space.
What Counts Toward Storage
Audio Files
The lecture recordings you upload to the platform (MP3, WAV, etc.).
Transcriptions
The text transcriptions generated from your audio files.
Generated Study Materials
AI-generated flashcards, quizzes, and other study materials derived from your lectures.
Note: Your account analytics, usage data, and profile information do not count toward your storage limits.
Storage Breakdown
Subscription Plans and Storage
Voice Scholar offers different subscription plans, each with its own storage allocation to meet various user needs:
Free
Total storage
- Up to 5 hours of audio
- Basic study materials
- 30-day retention period
Perfect for occasional use or trying out the platform.
Student
Total storage
- Up to 50 hours of audio
- Advanced study materials
- Unlimited retention period
Ideal for regular students taking multiple courses.
Premium
Total storage
- Unlimited hours of audio
- Premium study materials
- Priority processing & support
Best for professional users or complete degree programs.
Educational Institution Plans
Voice Scholar also offers custom storage plans for educational institutions. Contact our sales team at edu@voicescholar.com to learn more about these options.
Checking Your Storage Usage
Voice Scholar provides several ways to monitor your storage usage to help you stay within your plan limits:
Dashboard Storage Widget
Your main dashboard displays a storage widget showing your current usage and remaining space at a glance.
Account Settings
For more detailed information, navigate to Settings → Account → Storage, where you'll find a comprehensive breakdown of your usage by file type.
Class and Lecture Info
Each class and lecture shows the storage space it occupies, helping you identify which content is using the most storage.
Upload Dialog
When uploading new files, the upload dialog displays your current storage status and whether you have sufficient space for the upload.
Storage Alerts: Voice Scholar will send you email notifications when you reach 75%, 90%, and 100% of your storage limit to help you manage your space proactively.
Storage Usage
Current Usage
Storage Breakdown
Managing Your Storage
If you're approaching your storage limit, Voice Scholar provides several options to manage your space effectively:
Deleting Content
You can free up space by deleting files you no longer need. Here's how:
Navigate to the lecture or class you want to delete
Find the specific content in your dashboard or classes view.
Click the options menu (three dots)
This will reveal additional actions for the content.
Select "Delete"
You'll be asked to confirm this action.
Confirm deletion
Once confirmed, the content and associated files will be removed from your account.
Important: Deleting content is permanent and cannot be undone. Make sure you've downloaded or backed up any important information before deletion.
Audio File Options
Since audio files typically use the most storage, Voice Scholar offers special options for managing them:
Delete Audio, Keep Transcription
You can delete just the original audio file while keeping the transcription and study materials. This typically saves 80-90% of the storage used by a lecture.
Set Audio Expiration
You can configure audio files to be automatically deleted after a certain period (e.g., 30 days, 60 days) while preserving transcriptions and study materials.
Compress Audio Files
Voice Scholar can automatically compress your audio files to reduce their size while maintaining sufficient quality for transcription and playback.
Upgrading Your Storage
If you need more storage than your current plan provides, you have several options:
Upgrade Your Subscription
The most straightforward way to get more storage is to upgrade to a higher subscription tier. This not only gives you more storage but also unlocks additional premium features.
Purchase Additional Storage
If you don't want to change your subscription plan but need more storage, you can purchase additional storage as an add-on to your current plan.
Buy StorageStorage Add-On Options
+10 GB Storage
Additional 10 GB of storage for your account.
+25 GB Storage
Additional 25 GB of storage for your account.
+50 GB Storage
Additional 50 GB of storage for your account.
Storage add-ons are billed monthly along with your subscription. You can add or remove storage at any time, with changes taking effect at the start of your next billing cycle.
Storage Best Practices
Use these strategies to make the most of your available storage and maintain an organized account:
Optimize Audio Files
Before uploading, compress your audio files to a reasonable quality. Voice Scholar works well with MP3 files at 128kbps, which significantly reduces file size compared to higher bitrates.
Regular Cleanup
Review your content quarterly and delete or archive lectures that are no longer needed. For past courses, consider keeping only the transcriptions and study materials.
Auto-Expiration
Configure auto-expiration for audio files in your account settings. This automatically deletes original audio after a set period while preserving transcriptions and study materials.
Pro Storage Tips
Here are some advanced strategies for efficient storage management:
Use class-based organization
Organize lectures into classes to make it easier to manage and archive entire courses at once.
Split long recordings
For very long lectures (over 2 hours), consider splitting them into smaller segments before uploading for better manageability.
Download important materials
Regularly download and back up your most important transcriptions and study materials to your personal storage.
Monitor storage trends
Use the storage analytics to identify which types of content are consuming the most space and adjust your usage accordingly.
Ready to Manage Your Storage?
Now that you understand Voice Scholar's storage system, take control of your account by checking your current usage, optimizing your files, and managing your storage effectively.
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