Security Privacy
Security and Privacy
Learn how Voice Scholar protects your data, maintains your privacy, and gives you control over your information.
Our Commitment to Security and Privacy
At Voice Scholar, we understand that your lecture recordings and study materials contain valuable and potentially sensitive information. That's why we've built our platform with security and privacy as foundational principles, ensuring your data is protected while still enabling powerful learning features.
Your Data Belongs to You
You maintain ownership of all content you upload to Voice Scholar. We never claim rights to your lectures or study materials.
Industry-Standard Security
All data is encrypted both in transit and at rest using advanced encryption standards, protected by multiple security layers.
Transparency
We're clear about how your data is used, with comprehensive privacy policies and regular updates on our security practices.
User Control
We provide tools for you to access, export, and delete your data at any time, giving you complete control over your information.
Have a specific concern? If you have questions about security or privacy not covered in this guide, please contact our security team at security@voicescholar.com.
Enterprise-Grade Security
SOC 2 Compliant Infrastructure
End-to-End Encryption
AES-256 Encryption Standard
Secure Cloud Storage
Redundant, Protected Servers
Privacy-First Design
GDPR & FERPA Compliant
Data Security
Voice Scholar employs multiple layers of security to protect your data from unauthorized access:
Encryption
All data is encrypted using AES-256, both during transmission (TLS 1.3) and while stored on our servers. Your audio files and transcriptions are never stored in an unencrypted format.
Secure Infrastructure
Our platform runs on SOC 2 compliant cloud infrastructure with multiple redundancies, continuous security monitoring, and regular penetration testing to identify and address vulnerabilities.
Access Controls
Strict authentication mechanisms protect your account, with optional two-factor authentication for enhanced security. Our internal systems follow the principle of least privilege, limiting access to your data.
Security Certifications and Compliance
Voice Scholar adheres to industry best practices and maintains compliance with relevant regulations:
SOC 2 Type II
Certification for security, availability, and confidentiality.
GDPR Compliant
Adherence to European data protection regulations.
FERPA Compliant
Compatible with U.S. educational privacy requirements.
Regular Security Audits
Continuous assessment and improvement of security measures.
Privacy Controls
Voice Scholar gives you granular control over your privacy settings and how your data is used:
Privacy Settings
Data Usage Preferences
Content Visibility
Key Privacy Controls
Content Visibility Settings
Control who can see your lectures and study materials with options for private, shared with specific users, or public visibility.
Data Usage Preferences
Choose how your data is used for AI improvements, analytics, and product development, with easy opt-out options.
Data Export
Download all your data at any time in standard formats for personal backup or transfer to other services.
Account Deletion
Permanently delete your account and all associated data with a simple process in your account settings.
Privacy Settings Location: Access all privacy controls by navigating to Settings → Privacy and Security in your account dashboard.
How We Use Your Data
Voice Scholar is committed to transparency regarding data usage. Here's how we use your information to provide and improve our services:
Core Service Functionality
Your data is primarily used to deliver Voice Scholar's core features:
Transcription Processing
Converting your audio recordings into accurate text transcriptions requires processing your uploaded files through our secure transcription pipeline.
AI Study Material Generation
Creating flashcards, quizzes, and summaries requires our AI to analyze your lecture content to identify key concepts and relationships.
Personalized Learning
Providing personalized study recommendations and insights requires analyzing your interactions with study materials and performance on quizzes.
Optional Data Usage (With Your Consent)
With your explicit permission, we may use your data for these additional purposes:
Service Improvement
With your permission, we may use anonymized data to improve our transcription accuracy, AI models, and user experience. This helps us make Voice Scholar better for everyone.
Usage Analytics
We collect anonymized usage data to understand how Voice Scholar is used, which features are most valuable, and where we should focus development efforts.
Research & Development
With explicit opt-in, we may use de-identified data for academic research on educational technology, learning patterns, and AI advancement.
Your Control: You can change your data usage preferences at any time in your privacy settings. Opting out won't affect your ability to use Voice Scholar's core features.
What We Don't Do With Your Data
- • We never sell your personal information or content to third parties
- • We don't use your data for advertising or marketing without explicit consent
- • We don't share your lecture content with other users unless you specifically choose to
- • We don't retain your data longer than necessary for providing our services
Your Data Rights and Controls
Voice Scholar respects your rights regarding your personal data and provides tools to exercise these rights:
Data Access & Portability
You can download a complete copy of your data, including transcriptions, study materials, and account information, in standard formats.
Export My DataData Deletion
Delete individual items or your entire account and associated data at any time. Deletion is permanent and removes your data from our systems.
Manage AccountConsent Management
Review and modify your consent settings for optional data processing activities at any time through your privacy preferences.
Privacy SettingsAdditional Rights for EU/UK/GDPR Users
If you're located in the European Union, United Kingdom, or other regions where GDPR or similar privacy laws apply, you have additional rights:
Right to Rectification
Request corrections to inaccurate personal data we hold about you.
Right to Restriction
Request that we restrict processing of your personal data under certain circumstances.
Right to Object
Object to processing of your personal data based on legitimate interests.
Right to Lodge Complaints
File a complaint with your local data protection authority if you're unhappy with how we handle your data.
Security Best Practices for Users
While Voice Scholar maintains robust security measures, you can enhance the protection of your account with these practices:
Use Strong Passwords
Create a unique, complex password for your Voice Scholar account. Use a minimum of 12 characters with a mix of uppercase, lowercase, numbers, and special characters.
Enable Two-Factor Authentication
Activate 2FA in your account settings to add an extra layer of security. This requires both your password and a temporary code from your mobile device to log in.
Be Alert to Phishing
Voice Scholar will never ask for your password via email. Be cautious of suspicious emails or messages requesting your login credentials or personal information.
Security Checklist
Enable two-factor authentication in account settings
Review and update your privacy settings
Set appropriate content visibility permissions
Regularly review active sessions and log out from unused devices
Keep your email address up to date for security notifications
Take Control of Your Security and Privacy
Now that you understand Voice Scholar's security features and privacy controls, take some time to review and customize your settings to match your preferences.
Related Articles
Official Policy Documents
For complete details about our privacy and security practices, please refer to our official policy documents.
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